Headshots For New Hires: An Onboarding Process That Scales

A new hire's first weeks are full of small tasks: laptop, accounts, badge, introductions. A professional photo is one more item, and it is often the one that gets forgotten. Months later you are asking someone to send a selfie for the team page. Here is a simple process that avoids that.

Make the photo part of onboarding

Add the headshot to your onboarding checklist, next to the badge and the email signature. When it is an expected step, people are ready for it, and the photo is done before anyone needs it.

Photograph new hires in cohorts

Instead of photographing one person at a time, gather each start-date cohort into one short session. This works well for companies that hire in waves, such as a class every month or every quarter. A cohort session keeps the effort low for everyone.

Match the existing look

The point of a team page is that it looks like one team. New photos should match the ones already there, with the same backdrop, lighting and framing. That is easiest when the same setup is used every time.

Make delivery simple

Each new hire should be able to receive their photos on their own phone without installing anything. A unique code that opens their finished headshots keeps it simple, and people can save the images for their profile, email signature and professional networks.

Decide where the photos will go

Before the session, decide where the photos will be used: the company directory, the website, badges, email signatures and internal tools. Telling new hires up front also helps them feel comfortable about the photo.

Handle the exceptions

Remote hires and people who start between sessions need a plan too. You might photograph them at the next cohort visit, or at an event when the team gathers. The key is to decide in advance, so no one is left with a missing photo.

How Headshots in a Minute helps

Headshots in a Minute can plan recurring or one-off visits for new-hire cohorts, using the same look every time. Each person spends about a minute at the camera and receives their finished headshots by unique QR code. Request a quote and tell us how often you hire and where.