Terms And Conditions

By accessing or using the Headshots in a Minute website, requesting a quote, or engaging our managed corporate headshot programs, you agree to be bound by these Terms and Conditions. If you do not agree with any part of these terms, you should not access the website or use our services.

If your organization signs a separate written agreement or confirms a formal quote with Headshots in a Minute for a corporate headshot program, the terms of that signed agreement or written quote can add to, modify, or override these general terms for that specific program.

Headshots in a Minute provides managed corporate headshot programs for organizations with teams, events, and multiple locations nationwide. Our offerings include our flagship QR Pro On-Site Headshot Studio™—photographed live, enhanced with AI, and delivered to each person by a unique QR code in under a minute—as well as the Connected Team Headshot Program™ for distributed offices and ongoing team onboarding.

Programs are delivered nationwide through our network of professional photographers and managed by our proprietary technology platform. Service availability is confirmed per request and depends on date, market, studio setup, and overall project scope. Headshots in a Minute does not provide general consumer photography, family portraits, or wedding photography.

Every corporate headshot program is custom-scoped to match your attendee volume, event timeline, venue footprint, and delivery requirements. Submitting an inquiry or quote request through this website does not constitute a confirmed booking.

We respond to quote requests within one business day. A program is officially booked only once we confirm it in writing and both parties agree to the scope. The specific scope of work, date and schedule, deliverables, participant estimates, and fees are defined solely in your written quote or signed program agreement. In the event of any direct conflict between these general terms and your signed agreement, the signed agreement prevails.

To ensure a smooth, professional production on-site, the booking organization agrees to provide our production team with timely venue access, adequate physical floor space, dedicated electrical power, and an on-site primary contact person throughout the event.

The client organization is responsible for informing attendees in advance that professional headshots will be taken and explaining how images will be distributed. The client also decides who participates, ensures individuals are authorized and permitted to be photographed, determines how headshots are used within company systems, and sets how long its organization's library is retained, as described in our Privacy Policy. Our services are intended for business organizations and adults; where any participant is a minor, the client organization is responsible for obtaining any required parent, guardian, school, or organizational permissions. Any requests to change the program date, timeline, venue location, or participant volume must be submitted in good time and may adjust the final quoted fees.

Individuals photographed during our sessions receive a personal pass featuring a unique QR code. Scanning this code opens their private image portal where they can view and download their finished headshot directly to their phone or desktop.

Each QR code is personal and private to the recipient. Guests are advised to keep their pass secure and should not intentionally share another participant's private link or code. Guests should download their high-resolution headshots promptly, as image delivery links may expire or be archived as specified in the client program agreement and our Privacy Policy.

Any guest may request the removal of their photograph and associated records within a reasonable time as detailed in our Privacy Policy, by calling 617.800.9457 with their name, organization or event name, approximate date, and QR photo number. Requests are handled as set out in our Privacy Policy, and we may verify identity before releasing or deleting photographs. Deletion is not instant or unconditional.

Guests and the booking organization may use the delivered headshot files for their legitimate professional and personal purposes, including internal company directories, email signatures, executive bios, organizational websites, conference badges, press kits, and professional social media profiles such as LinkedIn, subject to the client's internal company policies and program agreement.

Headshots in a Minute, our platform, and our collaborating photographers retain all proprietary rights, title, and interest in our underlying technology, camera rigs, proprietary software, delivery workflows, and operational processes. Any use by us of session images for portfolio or case-study purposes is governed strictly by the client's written program agreement, and we never claim ownership of your personal likeness or identity.

Our studio workflow uses automated artificial intelligence processing to calibrate professional studio lighting, balance color and skin tones, maintain cross-team consistency, and apply subtle professional retouching in real time. The objective is always a polished, natural portrait where you look like yourself on your best business day.

Because automated enhancement operates on live capture in diverse venue environments, results may vary depending on ambient conditions, apparel, and posture. We do not guarantee a specific subjective artistic outcome for every individual. If an attendee feels an image requires adjustment, they may request a review during the session, and retakes may be performed if the client program schedule and scope permit.

We do not sell employee headshots for AI training, and we do not intentionally use client or employee headshots to train public generative AI models without appropriate authorization. We do not intentionally create facial-recognition profiles. For additional details regarding our automated processing and data handling practices, please refer to our Privacy Policy.

You agree to use this website only for lawful business purposes. You agree not to misuse the website, attempt to compromise its security, interfere with server infrastructure, scrape content or source code, or submit deceptive, fraudulent, or harmful data.

Inquiry, quote, and application forms on this website are intended solely for legitimate business communications, prospective client inquiries, and prospective photographer applications.

Submitting an application to join the Headshots in a Minute Photographer Network does not establish an employment relationship, guarantee acceptance, or guarantee any event assignments. All information provided in your application must be true, current, and verifiable, and any portfolio materials or sample images you submit must be your own work.

Photographers admitted to our network participate on an independent professional assignment basis under separate project contracts. Network applications and submitted profile materials are handled in accordance with our Privacy Policy.

All website copy, technical layouts, graphic assets, branding, and proprietary service marks—including QR Pro On-Site Headshot Studio™ and Connected Team Headshot Program™—are the intellectual property of Headshots in a Minute or its licensors. You may not copy, reproduce, republish, distribute, or reverse-engineer any portion of this site or our technology without prior written authorization.

All corporate client logos, trademarks, and registered names referenced on this site remain the exclusive property of their respective trademark owners.

Our website and delivery workflows may link to or integrate with third-party platforms, such as web hosting networks, communications services, and cloud storage providers. Headshots in a Minute is not responsible for the content, security, availability, or operational practices of any external third-party services.

This website and our services are provided on an 'as is' and 'as available' basis. To the fullest extent permitted by applicable law, Headshots in a Minute makes no warranties, express or implied, regarding uninterrupted availability, error-free operation, or absolute compatibility with every mobile device browser.

Operational performance metrics, including delivery times such as 'under a minute' or '~30 sec shutter to phone', describe typical on-site production speed under standard operating circumstances and depend upon on-site factors such as cellular and Wi-Fi venue connectivity.

To the maximum extent permitted by law, Headshots in a Minute and its operators, photographers, and affiliates shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from the use of this website, on-site studio services, or delayed image delivery.

For any corporate headshot program, our aggregate total liability for any claim arising out of or related to our services is strictly limited to the total fees actually paid to Headshots in a Minute under the written agreement for that specific program. Nothing in these terms excludes or limits liability that cannot be excluded or limited under applicable law.

We may update these Terms and Conditions periodically to reflect changes in our operational procedures, technical capabilities, or legal requirements. The updated date at the top of this document indicates when the latest revisions took effect.

Your continued access to the website or use of our services following any posted updates signifies your acceptance of the revised terms. Revisions to these general website terms do not alter or amend an executed client program agreement unless agreed to in writing by both parties.

These terms and any non-contractual obligations arising out of them are governed by the law specified in your executed program agreement, or in the absence of a signed agreement, by the applicable laws of the United States and the jurisdiction where dispute resolution is properly heard under standard conflict-of-law principles.

If you have questions regarding these terms or our corporate headshot programs, please contact us by phone at 617.800.9457 or submit an inquiry through the quote request form on our Contact page.